Portable Toilet Billing Software That Connects Service to Invoicing

How portable restroom billing usually works

Portable restroom rentals are typically billed on a recurring cycle. Many operators use a 28-day billing cycle rather than a calendar month, because four-week cycles line up neatly with weekly service schedules and make every billing period the same length. Others bill monthly, per event, or per service visit for add-ons such as extra pumping or hand-wash stations.

Whatever the cycle, the invoice depends on accurate records: when the unit was delivered, how many services it received, whether extra services were requested, and when it was picked up. If those facts live on paper route sheets, someone has to re-enter them, and mistakes follow.

Concepts your billing software should handle

• Recurring rental billing on a 28-day or monthly cycle.
• Prorated charges for units delivered or removed mid-cycle.
• Extra service charges for additional pumpings or special requests.
• Event billing for short-term, high-volume placements.
• Damage, relocation or trip charges where your contracts allow them.
• Clear service history attached to invoices, so customers can see what they paid for.

Integrations: QuickBooks, Stripe and Square

Solvalt Insights integrates with QuickBooks for accounting, and with Stripe and Square for payment processing. That means you do not have to replace your accounting system to modernize your operations. Service data captured in the field can feed invoicing, and customers can pay through processors they already trust.

Proof of service reduces billing disputes

Every driver scan in the Solvalt driver app logs GPS location, status and a photo. When a customer questions a charge, you can point to a time-stamped, location-tagged record of the visit. That kind of evidence shortens disputes and helps you get paid faster.

Catching missed revenue

Because Solvalt keeps a live inventory of every unit, it is easier to spot units that are on a site but not on an invoice, or units that should have been picked up. Live GPS asset tracking adds alerts when a unit moves off-site. Those small catches add up across a large fleet.

Transparent terms

We apply the same principle to our own billing: transparent, affordable pricing with no annual contracts and no onboarding fees.

See it on your own fleet

Solvalt Insights is offered with no annual contracts and no onboarding fees. Selected operators can join our 90-day pilot, which starts with a pre-pilot evaluation so you have a baseline to measure results against. Request a demo and our team will walk you through the platform using your own routes and units.